Remote Admin Support
Your Own Dedicated Admin Team
Managing daily reports, compliance uploads, and logs can be a time-consuming task. Our fully outsourced Admin Services takes care of it all accurately, securely and in line with Ofsted expectations.
WHAT YOU GET:
 | Trained admin professionals experienced in supported accommodation documentation |
 | Full management of reports, logs, updates, and uploads |
 | Weekly summaries and task tracking |
 | GDPR-compliant and confidential support |
 | Minimum saving of 25% in staff costs |
 | Up to £1,300 annual savings on Solaris Care Management System |
| HR & Staff Management: | |
 | Support onboarding (DBS checks, contracts, and documentation) |
 | Maintain staff training matrix |
 | Schedule and track mandatory training for staff under 3 months |
 | Handle reference requests for new hires |
 | Arrange and minute staff supervisions and interviews |
 | Assist with HR system setup |
 | Manage CV screening and candidate communications |
 | Register and manage tender portals |
| Health, Safety & Compliance: | |
 | Track and schedule all property health and safety checks annually |
 | Arrange fire risk assessments, PAT testing, gas, and electrical safety checks |
 | Complete COSHH assessments |
 | Monitor household supply levels |
| Meetings & Documentation: | |
 | Attend and minute meetings (with minutes provided within 72 hours) |
 | Organise team meetings and supervisions, including reminders and documentation |
 | Ensure all compliance and paperwork are consistently maintained |
| Ongoing/Daily Tasks: | |
 | Respond to emails from professionals and staff |
 | Review young people’s daily observations for quality and grammar |
 | Provide assessments on reporting standards |
 | Remind managers of meetings and deadlines |
 | Ensure paperwork and compliance tasks are up to date |
 | Schedule and set up online meetings (Zoom/Teams) |
| Weekly Tasks: | |
 | Meet with senior staff to review support plans and risk assessments |
 | Track staff spending related to keywork activities |
 | Check completion of toolkits for young people |
 | Update and maintain invoice trackers |
 | Complete supervisions for new starters |
 | Update young people’s files and property maintenance logs |
 | Monitor tender platforms such as Proactis |
| Monthly Tasks: | |
 | Prepare and send invoices (ready for quality assurance 1 week prior) |
 | Follow up on unpaid invoices (after 30 days) |
 | Remind staff to complete monthly reports |
 | Ensure risk assessments and support plans are current |
 | Send staff payslips and hours to payroll |
 | Facilitate managers’ monthly meetings and review improvements |
 | Follow up on feedback from young people and staff |
| Additional Services: | |
 | 2 Months Free usage of the Metricreg Digital Rota System for scheduling and rota management |
 | Inclusion of up to 5 children on the Solaris Care Management System for case management, tracking, and reporting purposes |
(minimum 10 hours per week)
- Unit 19, Brockley Cross Business Centre, 96 Endwell Road, London SE4 2PD
- 0208 127 8060
- sales@taremtec.com
