Remote Admin Support

Support onboarding (DBS checks, contracts, and documentation)
Maintain staff training matrix
Schedule and track mandatory training for staff under 3 months
Handle reference requests for new hires
Arrange and minute staff supervisions and interviews
Assist with HR system setup
Manage CV screening and candidate communications
Register and manage tender portals

Track and schedule all property health and safety checks annually
Arrange fire risk assessments, PAT testing, gas, and electrical safety checks
Complete COSHH assessments
Monitor household supply levels

Attend and minute meetings (with minutes provided within 72 hours)
Organise team meetings and supervisions, including reminders and documentation
Ensure all compliance and paperwork are consistently maintained

Respond to emails from professionals and staff
Review young people’s daily observations for quality and grammar
Provide assessments on reporting standards
Remind managers of meetings and deadlines
Ensure paperwork and compliance tasks are up to date
Schedule and set up online meetings (Zoom/Teams)

Meet with senior staff to review support plans and risk assessments
Track staff spending related to keywork activities
Check completion of toolkits for young people
Update and maintain invoice trackers
Complete supervisions for new starters
Update young people’s files and property maintenance logs
Monitor tender platforms such as Proactis

Prepare and send invoices (ready for quality assurance 1 week prior)
Follow up on unpaid invoices (after 30 days)
Remind staff to complete monthly reports
Ensure risk assessments and support plans are current
Send staff payslips and hours to payroll
Facilitate managers’ monthly meetings and review improvements
Follow up on feedback from young people and staff

2 Months Free usage of the Metricreg Digital Rota System for scheduling and rota management
Inclusion of up to 5 children on the Solaris Care Management System for case management, tracking, and reporting purposes