Case Studies

The Background:
Glebefields are a medium sized Primary school based in Birmingham. They had previously been looking for a visitor management system but had been put off by the price until they came across Taremtec and the CBSecurepass solution.

The Challenge:
Their old paper-based sign in book produced unreliable data and wasn’t GDPR compliant. This presented a serious challenge for Glebefield that needed rectifying but that also fitted into their tight budget.

“Our Paper sign in system was a long-winded process before and wasn’t really ideal with GDPR regulations. We also didn’t think we had the budget to obtain a visitor management system like CBSecurepass.”

The Solution:
Carl received information about Taremtec’s system and was surprised by the pricing. After a demonstration from of one of our trusted field engineers, he felt the system was right for Glebefields. The system was fully installed only 2 weeks later.

“Costs prohibited our search for a sign in system initially but then we came across Taremtec via a flyer. The CBSecurepass is a great value for money & easy to use paperless signing in system which produces proper visitor stickers, which look more professional and engaging for school visitors and governors! Wish we’d procured this system earlier.”

“Taking a Photo of a person collecting a child from the school is probably the most useful part of the system for me. We’re still relatively new to it so I’m sure there will be plenty of other benefits we come across in the future.”

The Background:
St. Mary’s RC Primary School in Lancashire is a small primary school which strives to go above and beyond safeguarding and GDPR requirements. Armed with the knowledge of what a visitor management system can bring to a school, Sandra Kayes, the school’s Business Manager knew she needed one for St. Mary’s RC.

The Challenge:
As the safety of staff, children and visitors are paramount to this school, they were seriously concerned that in an emergency evacuation they were not 100% sure on who was in the school at that time. Furthermore, the old paper-based sign in book was not GDPR compliant and was also awkward to use.

“Our visitors’ book wasn’t very easy to use and wasn’t GDPR compliant. We weren’t confident in knowing which staff, students and visitors were on site at any given time or the fact we didn’t have a portable version of an evacuation list to take out in an emergency protocol. Our visitors’ passes didn’t give satisfactory safeguarding protection either.”

“The CBSecurepass VMS has given us confidence that our level of protection in safeguarding is extremely good whist complying with GDPR requirements. It is efficient to use for both staff, parents and visitors and offers a good audit trail.”

The Solution:
As Sandra was fully aware of the benefits that a visitor management system can bring to a school like theirs, she reached out to three companies including Taremtec who could provide these solutions. Taremtec’s CBSecurepass system proved to offer everything the school needed and more, and furthermore fitted within their budgetary constraints.

“I had a similar system installed at my previous school and was confident an electronic signing in system would give us what we needed, to not only comply, but go beyond, any GDPR and Safeguarding requirements. The CBSecurepass system offered a more personalised system than others on the market. It was very reasonably priced and one that our very tight school budget could realistically afford.”

“The CBSecurepass system solution gives a more simple and efficient signing in process for visitors and staff. It Allows us to quickly have an attendance list for an evacuation. We are now more confident that our visitors signing in process and badges, are more effective and offer a more satisfactory level of protection.”

The Background:
Hurst Park Primary School is a two-form entry school with a nursery, situated in West Molesey in Surrey. They were concerned regarding their visitor signing in book and the inaccuracy of its information in case of an emergency evacuation.

The Challenge:
The school was keen to improve their signing in process and also evacuation policy while at the same time sticking to tight school budgets. The School Business Manager, Nisha Stevenson, knew this would be a challenge but was confident Taremtec could provide the solution.

“We had a paper-based signing in book for visitors that did not comply with the new GDPR regulations so wanted something more secure and compliant that also fitted into our budget. We wanted something better with regards to emergency evacuation policies also.”

The Solution:
Nisha contacted us after receiving an email from Taremtec advertising our solution CBSecurepass. We gave Nisha a step by step demonstration to show her how our system could give her exactly what she was looking for.

“The CBSecurepass system now makes our visitor signing in process GDPR complaint and also gives us an accurate emergency list in the event of a fire. We also like the fact that staff can have a photo ID pass that they use to scan in/ out at any time around all entry points of the school.”

“Easy to use and great value for money, We like that staff and pupils can sign in/ out which adds improved levels of safeguarding. The CBSecurepass system also automatically uploads to our MIS student Late Codes and times, this is a great time saver.”